Privacy Policy of petraenherwig.be
Welcome to the privacy policy of petraenherwig.be. In this policy, we provide information about the data we collect, why we collect it, and what rights you have in this regard.
Most recent update: March 19, 2025
1. Owner and Data Controller
Petra De Sutter
Herwig Reynaert
Owner contact email: info@petraenherwig.be
2. Types of Data Collected
The types of data that this Application collects either itself or through third parties include:
Usage Data
Trackers
Complete information on each type of collected Personal Data is provided in the dedicated sections of this privacy policy or in specific text and explanations displayed prior to Data collection.
Personal Data may be provided by the User themselves, or, in the case of Usage Data, automatically collected when using this Application.
Unless otherwise stated, the provision of all Data requested by this Application is mandatory, and if you do not provide this Data, this Application may not be able to deliver its Services. In cases where this Application specifically indicates that certain Data is not mandatory, Users may choose whether or not to provide this Data, without affecting the availability or functionality of the Service.
If Users are unsure which Personal Data must be provided, they may contact the Owner.
The use of Cookies – or other tracking tools – by this Application or by the owners of the third-party services used by this Application serves to provide the Service requested by the User, in addition to the other purposes indicated in this document in the Cookie Policy.
Users are responsible for any Personal Data of third parties that is obtained, published, or shared by this Application.
3. Mode and Place of Data Processing
Processing Method
The Owner takes appropriate security measures to prevent unauthorized access to, disclosure, modification, or destruction of the Data without permission.
Data processing is carried out using computers and/or IT tools, following organizational procedures and practices that closely correspond to the stated purposes. In addition to the Owner, in certain cases the Data may also be accessible to certain persons involved in the operation of this Application (administration, sales, marketing, legal, system administration) or to external parties designated by the Owner as Data Processors (such as external technical service providers, email systems, hosting providers, IT companies, communications agencies). The updated list of these parties can be requested from the Owner at any time.
Location
The Data is processed at the offices of the Owner and at other locations where the parties involved in the processing are situated.
Depending on the location of the Users, the transfer of personal data may involve transmitting the User’s Data to a country other than their own. For more information on the processing location of such transferred Data, Users may refer to the article with details on the processing of Personal Data.
Retention Period
Unless otherwise indicated in this document, Personal Data is processed and stored for as long as necessary for the purpose for which it was collected and may be retained longer on the basis of a legal obligation or with the User’s consent.
4. Purpose of the Processing
User Data is collected so that the Owner can provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect malicious or fraudulent activities, and for the following purposes:
Display of content from external platforms
Detailed information on the processing of Personal Data
Display of content from external platforms
5. Detailed Information on the Processing of Personal Data
Display of Content from External Platforms
With these types of services, you can view content hosted on external platforms directly on the pages of this Application and interact with it. Such services are often called widgets: small elements placed on a website or within an app. They provide specific information or fulfill a particular function and often allow interaction with the user.
If this type of service is installed, it may still collect website traffic data for the pages on which the service is installed, even if the Users do not actively use it.
7. Further Information for Users in the European Union
Legal Basis for Processing
The Owner may process Personal Data relating to Users if one of the following conditions applies:
- Users have given their consent for one or more specific purposes.
- The provision of Data is necessary for the performance of a contract with the User and/or for any pre-contractual obligations thereof;
- Processing is necessary to comply with a legal obligation imposed on the Owner;
- Processing is related to a task carried out in the public interest or in the exercise of official authority entrusted to the Owner;
- Processing is necessary for the legitimate interests pursued by the Owner or by third parties.
In any event, the Owner is willing to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a legal or contractual obligation, or a necessary requirement to conclude a contract.
Additional Information on the Retention Period
Unless otherwise stated in this document, Personal Data is processed and stored for as long as necessary for the purpose for which it was collected and may be retained longer on the basis of a legal obligation or with the User’s consent.
Therefore, the following applies:
- Personal Data collected for purposes related to the performance of a contract between the Owner and the User is retained until that contract has been fully executed.
- Personal Data collected for the legitimate interests of the Owner is retained for as long as necessary to achieve these purposes. Users can find specific information about the legitimate interests pursued by the Owner in the relevant sections of this document or by contacting the Owner.
The Owner may be permitted to retain Personal Data for a longer period when the User has given consent for such processing, provided that this consent is not withdrawn. Furthermore, the Owner may be required to retain Personal Data for a longer period when necessary to comply with a legal obligation or on behalf of a governmental authority.
After the retention period, the Personal Data will be deleted. Therefore, the right to access, the right to erasure, the right to rectification, and the right to data portability cannot be enforced after the retention period has expired.
Rights of Users under the General Data Protection Regulation (GDPR)
Users can exercise certain rights regarding their Data processed by the Owner.
To the extent permitted by law, Users have, in particular, the right to:
- Withdraw their consent at any time. Users have the right to withdraw their consent if they have previously given it for the processing of their Personal Data.
- Object to the processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent.
- Obtain access to their Data. Users have the right to know whether the Owner is processing their Data, to be informed about certain aspects of the processing, and to receive a copy of the Data processed.
- Request verification and rectification. Users have the right to verify the accuracy of their Data and to request updates or corrections.
- Restrict the processing of their Data. Users have the right to restrict the processing of their Data. In such cases, the Owner will only store the Data and not process it for other purposes.
- Request deletion of their Personal Data or have it removed in another manner. Users have the right to have the Owner delete their Data.
- Receive their Data and have it transferred to another Data Controller. Users have the right to receive their Data in a structured, commonly used, and machine-readable format and, if technically feasible, to transfer that Data to another Data Controller without hindrance.
- File a complaint. Users have the right to lodge a complaint with their competent data protection authority.
Users are also entitled to information regarding the legal basis for the transfer of Data to countries outside their own, including to international organizations established under international public law (such as the UN), and about the security measures taken by the Owner to protect their Data.
More Information on the Right to Object to Processing
When Personal Data is processed for purposes related to general interest, in the context of the exercise of official authority entrusted to the Owner, or for the legitimate interests of the Owner, the User may object to such processing by providing a reason related to their specific situation.
However, Users must be aware that if their Personal Data is processed for direct marketing purposes, they can, at any time and free of charge, object to such processing without giving any reasons. If the User objects to processing for direct marketing purposes, the Personal Data will not be processed further for these purposes. Users may inquire whether the Owner processes Personal Data for direct marketing purposes in the relevant sections of this document.
How to Exercise These Rights
Any request to exercise the User’s rights can be directed to the Owner using the contact details provided in this document. These requests are free of charge and will be handled by the Owner as soon as possible and always within one month, during which the User will be provided with the legally prescribed information. Any rectification or deletion of Personal Data or restriction of processing will be communicated by the Owner to any recipient of this Personal Data, unless this is impossible or requires disproportionate effort. Upon request, the Owner will inform Users of these recipients.
8. Additional Information on Data Collection and Processing
Legal Procedures
The Owner may use the User’s Personal Data for legal purposes, for the court, or for pre-litigation procedures in cases of unlawful use of this Application or the related Services.
The User acknowledges that the Owner may be obliged to disclose Personal Data upon request by governmental authorities.
Additional Information on the User’s Personal Data
In addition to the information included in this Privacy Policy, this Application may, upon request, provide the User with additional and contextual information regarding certain Services or the collection and processing of Personal Data.
System Logs and Maintenance
For the purpose of operation and maintenance, this Application and external services may collect files that record interactions with this Application (system logs) or use other Personal Data for this purpose (such as the IP address).
Information Not Included in this Policy
At any time, additional information regarding the collection or processing of Personal Data can be requested from the Owner. Please refer to the contact information provided at the beginning of this document.
Changes to this Privacy Policy
The Owner reserves the right to make changes to this Privacy Policy at any time, notifying its Users of such changes on this page and, where technically and legally feasible, by sending a notification to Users via the contact details provided by the Owner. We recommend that you check this page frequently for any changes. The date of the last change is indicated at the bottom of the page.
If the changes pertain to the processing activities based on the User’s consent, the Owner must obtain the User’s consent again, insofar as required.
9. Definitions and Legal Framework
Personal Data (or Data)
All data that, directly or indirectly, or in connection with other data – including a personal identification number – makes it possible to identify or render a natural person identifiable.
Usage Data
Information automatically collected from this Application (or from external services used by this Application), including: the IP addresses or domain names of the computers used by the Users of this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method used to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s response (successful, error, etc.), the country of origin, the browser’s features and the User’s operating system, the various time data per visit (such as the time spent on each page of the application), and the data about the navigation within the application, particularly regarding the order of the pages visited and other parameters about the device’s operating system and/or IT environment of the User.
User
The person who uses this Application and, unless otherwise indicated, coincides with the Data Subject.
Data Processor
The natural or legal person, public authority, service, or other body that processes Personal Data on behalf of the Data Controller as described in this privacy policy.
Data Controller (or Owner)
The natural or legal person, public authority, service, or other body that, alone or together with others, determines the purposes and means of processing Personal Data, including the security measures regarding the operation and use of this Application. The Data Controller is the Owner of this Application, unless otherwise stated.
This Application
The means by which the User’s Personal Data is collected or processed.
Service
The Service provided by this Application as described in the applicable terms (if available) and on this site/application.
European Union (or EU)
Unless otherwise indicated, all references in this document to the European Union include all current Member States of the European Union and the European Economic Area.
Cookies
Cookies are Trackers that consist of small sets of data stored in the User’s browser.
Tracker
Tracker refers to all technologies – such as Cookies, unique identifiers, web beacons, embedded scripts, e-tags, and fingerprinting – by which Users can be tracked, for example, through the storing of information on the User’s device.
Legal Information
This privacy policy applies solely to this Application, unless otherwise stated in this document.